Stone & KeyStone & KeyProperty Services

Commercial Cleaning

Office Cleaning Checklist: Daily, Weekly and Periodic Tasks

By Stone & Key · Published · Last updated

This office cleaning checklist groups tasks by how often they're typically done and by area, so you can see what a thorough routine looks like. Use it to check your current cleaning or as the basis of a specification for a contractor.

The right frequency for each task depends on how your office is used, so treat the groupings as a starting point.

Get a Commercial Cleaning Quote
Bright, clean open-plan office with desks and meeting space

How to use this checklist

A busy office with a well-used kitchen may need tasks from the "each visit" list done daily; a small, quiet office may be fine with them weekly. See how often an office should be cleaned for help deciding.

Daily / each cleaning visit

  • Empty all bins and replace liners; take waste to the collection point
  • Clean and disinfect toilets, urinals, basins and taps
  • Clean washroom mirrors and wipe dispensers
  • Check and restock consumables (if included)
  • Clean kitchen worktops, sink, taps and tables
  • Wipe microwave and appliance exteriors
  • Wipe touchpoints: handles, push plates, switches, lift buttons
  • Vacuum main walkways and mop hard floors in kitchens and washrooms
  • Tidy and wipe reception desk and seating area

Weekly

  • Wipe clear desk surfaces throughout
  • Vacuum all carpeted areas, including under desks where accessible
  • Mop all hard floors
  • Dust window sills, shelving and ledges within reach
  • Clean meeting room tables and chairs
  • Wipe cupboard fronts and kitchen splashbacks
  • Spot-clean glass partitions and door glass
  • Clean the inside of the microwave

Monthly and periodic

  • High-level dusting (tops of cupboards, light fittings, vents)
  • Skirting boards, door frames and radiators
  • Inside the fridge (once staff have cleared it)
  • Descale taps, showers and washroom fittings
  • Clean internal windows and partitions fully
  • Wipe chair bases and legs
  • Deep clean carpets or hard floors
  • Clean behind and under movable furniture

Checklist by area

Reception

  • Entrance matting vacuumed
  • Door glass cleaned
  • Reception desk and seating wiped
  • Magazines and leaflets tidied
  • Plants dusted

Workspaces

  • Clear desk surfaces wiped
  • Under-desk bins emptied
  • Chairs dusted
  • Shared equipment wiped (printers, phones if agreed)

Meeting rooms

  • Tables wiped
  • Whiteboards cleaned (if agreed)
  • Cups and glasses removed
  • Chairs straightened
  • Floor vacuumed

Kitchens

  • Worktops, sink and taps cleaned
  • Appliance exteriors wiped
  • Microwave cleaned inside
  • Dishwasher loaded or emptied (if agreed)
  • Floor mopped
  • Bins and recycling emptied

Washrooms

  • Toilets and urinals cleaned inside and out
  • Basins, taps and mirrors cleaned
  • Partitions and doors wiped
  • Dispensers wiped and refilled
  • Floors mopped
  • Sanitary bins arranged (usually a specialist service)

Floors

  • Carpets vacuumed
  • Hard floors swept and mopped
  • Edges and corners done
  • Entrance mats cleaned

Bins

  • General waste emptied
  • Recycling separated as your building requires
  • Liners replaced
  • Bin exteriors wiped

Touchpoints

  • Door handles and push plates
  • Light switches
  • Lift buttons and stair rails
  • Kettle, fridge and tap handles
  • Card readers and shared keypads

Less obvious areas that get missed

  • Tops of door frames and high cupboards
  • Chair wheels and bases
  • Behind the bins and kitchen appliances
  • Light switches and plug sockets
  • Skirting boards behind desks
  • Inside the fridge and microwave
  • Stairwells and fire exit routes
  • Blinds and window tracks

Turning the checklist into a cleaning specification

  1. List every area of your premises.
  2. For each area, tick the tasks you need.
  3. Set a frequency for each task — every visit, weekly, monthly.
  4. Add practical details: access times, alarm and key arrangements, areas not to clean.
  5. Say who supplies products and consumables.
  6. Agree how problems will be reported and put right.

Ask every provider to quote against the same specification so you can compare like for like. For more on what's usually included, see what office cleaning includes, and for comparing providers, our guide to choosing a commercial cleaning company.

Frequently asked questions

Should every task on the checklist be done daily?

No. The checklist groups tasks by typical frequency, but the right schedule depends on how the office is used. A lightly used meeting room doesn't need the same attention as a busy kitchen.

Can I give this checklist to a cleaning company?

Yes — it's a good starting point. Mark which tasks apply, how often, and anything specific to your premises, then ask providers to quote against it.

Related services

Want an actual price for your property?

Market ranges only go so far. Tell us about your property and we'll come back with a quotation based on what you actually need — no obligation.

Get a Commercial Cleaning Quote

Related guides

CallWhatsAppGet a quote